VACANCY: Monitoring and Evaluation Officer (ACEPHEM)

College of Medicine
 
Africa Center of Excellence for Public Health and Herbal Medicine (ACEPHEM)
 
JOB TITLE: Monitoring and Evaluation Officer
REPORTING TO: CENTRE DIRECTOR
 
BASIC FUNCTION OF POSITION
 
The Monitoring and Evaluation (M& E) Officer is a member of the ACEPHEM Management and provides technical assistance in: general program monitoring and evaluation; ACEPHEM and partner staff use of a Web-based management information system; developing indicators for monitoring ACEPHEM performance; developing and maintaining the ACEPHEM Performance Management Plan and project-level monitoring and evaluation plans; supporting project design; producing annual reports on ACEPHEM performance; and supporting ACEPHEM to learn from and make decisions based on monitoring and evaluation data.
 
MAJOR DUTIES AND RESPONSIBILITIES
 
A. Monitoring and Evaluation
Lead ACEPHEM in establishing performance measures, collecting and analyzing performance information, planning and managing evaluations and assisting the Center’s management in using the performance information for decision-making and resource allocation.
1. Advise Management in designing and planning for evaluations, special studies and assessments.
2. Coordinate the creation and review of the Program, Design and Learning budget to provide adequate financial resources for evaluations, special studies and assessments.
3. Provide input into the design, implementation and dissemination of evaluations, special studies and assessments.
4. Coordinate the creation of ACEPHEM’s Performance Monitoring Plan including assessing the validity of the information and indicators that contribute to that plan.
5. Assist the Task Teams to select data collection methods for adequate monitoring and evaluation of implementing partners’ performance and of the program as a whole (these methods may include field visits, quarterly reports, specialized surveys and other sources of information. Assist Task Teams in reviewing these methods and making improvements to their monitoring and evaluation.
6. Coordinate the regular review of progress towards achieving Task Objectives by Management through program reviews, portfolio reviews or other processes.
7. Encourage the use of performance information in resource allocation decisions by the Team Leaders and management through leading discussions, preparing analysis or other measures.
8. Seek ways to streamline the process and increase efficiency in gathering and using performance information.
9. Coordinate the process for updating policy and procedure documents in the areas of monitoring and evaluation to align with the most current University of Malawi’s Polices and requirements. Seek ways to increase transparency of ACEPHEM’s system of reviewing results and use of performance information.
10. Work as a Point of Contact for Evaluation in ACEPHEM and provide guidance to technical teams on issues related to monitoring and evaluation.
11. Communicate with the respective members College of Medicine management on issues related with monitoring and evaluation.
12. Assist Management in building local M&E capacities in ACEPHEM and the wider College of Medicine community
13. Manage evaluation contracts and agreements.
 
QUALIFICATIONS REQUIRED FOR EFFECTIVE PERFORMANCE
 
a. Education: Degree in a development field, social science, economics, or any other relevant discipline.
b. Prior Work Experience: Minimum of three years of progressively responsible professional experience in a performance monitoring and/or evaluation role with an international development organization (those with World Bank funding experience will have an advantage).
c. Desirable: Specialized courses in programming of foreign assistance, management, leadership, ethics, monitoring and evaluation and various specialized databases and computer programs.
d. Job Knowledge: Demonstrated ability in data analysis, project design, monitoring, and evaluation of development activities. Experience developing results frameworks, logical frameworks, or similar tools for project design is required. Experience developing and/or using performance management plans or similar tools is required. Demonstrated knowledge of and experience in monitoring and evaluating programs—including indicator development, study design, and data analysis—in multiple sectors. Experience using knowledge management software or database is highly desired. Experience managing grants or contracts is also highly desired.
 
e. Skills and Abilities:
• Excellent analytical skills and the ability to summarize disparate information in a clear and concise manner
• Excellent research and data collection methodology skills
• Ability to create organizational work plans based on higher-level goals
• Ability to lead and coordinate multiple offices through multiple step processes without being a direct supervisor (although appropriate authority will be given)
• Skills in supporting staff with a variety of levels of knowledge and capabilities
• Strong organizational skills in order to balance competing priorities
• Ability to work independently to efficiently meet deadlines
• Strong interpersonal skills
• Oral and written communication skills to deal effectively with mid and high level partner contacts, the host government, and the local communities.
• Ability to apply University of Malawi regulations and procedures to daily work requirements
• Excellent computer skills, including word processing, spreadsheet programs and data base management
 
POSITION ELEMENTS
 
• Supervision Received: Supervision is provided by the Deputy Centre Director. They will provide oversight and are available to discuss assignment priorities, make special assignments when appropriate, or to consult on complex, unusual or particularly unique tasks. Routine tasks are performed independently. Work is reviewed for validity, reasonableness, productivity and effectiveness.
• Exercise of Judgment: The Officer is expected to exercise initiative and independent judgment based on his/her comprehensive knowledge of development programs. The Officer must also exercise competent business judgment in dealing effectively with internal and external clients. He/she exercises initiative and independence in performing standard duties in full compliance with all relevant laws, regulations and procedures.
• Authority to Make Commitments: The Monitoring and Evaluation Officer has the authority to prioritize own work load, but will not make commitments on behalf of the ACEPHEM nor the University of Malawi.
• Nature, Level and Purpose of Contacts: Daily direct contact with the Senior Management Team (SMT), senior level managers and executives of outside organizations and individuals is required to effectively complete assigned tasks. The Officer interacts with full array of students and trainees, College of Medicine staff and may be asked to represent ACEPHEM before external stakeholders. Contacts with outside organizations and implementing partners are required in order to fulfill the responsibilities described above.
• Duty Station: Blantyre, Malawi
 
Send Applications to:
The Registrar (HR)
Re: ACEPHEM M& E officer
College of Medicine
Private Bag 360
Chichiri, Blantyre 3, Malawi
 
Or via email: rsc-hr@medcol.mw
Deadline: 18th March 2020

College of Medicine (CoM) /Malawi-Liverpool-Wellcome Trust Clinical Research Programme (MLW) Call for one year Pre-MSc and Pre-PhD research internship, and PhD top-up scholarships

College of Medicine (CoM) /Malawi-Liverpool-Wellcome Trust Clinical Research Programme (MLW) Call for one year Pre-MSc and Pre-PhD research internship, and PhD top-up scholarships

The College of Medicine (CoM, http://www.medcol.mw) and Malawi-Liverpool-Wellcome Trust Clinical Research Programme (MLW, http://www.mlw.medcol.mw) are committed to promoting research and research training led by Malawian & International Scientists. The aim is to improve the health of people in Malawi and elsewhere in the Region. Collectively, the CoM and MLW have a unique translational research portfolio which links an excellent laboratory research base to strong hospital and community-based research and high-level policy formulation. The CoM research agenda is broad ranging from disease-focussed thematic areas such as HIV, malaria and cancer to multi-disciplinary thematic areas such as reproductive health, nutrition and child development and health policy. Details of areas of research interests of CoM faculty members and research organization at CoM can be accessed on these websites: http://researchdirectory.medcol.mw/ or http://www.rsc.medcol.mw. The MLW Research Strategy is built on research areas driven by research groups, which are described on the MLW website: http://www.mlw.medcol.mw

Our aim is to support talent with exciting research and mentorship opportunities at MLW and/or COM, and where applicable with co-supervision from senior academics from other national or international institutes. The Joint CoM/MLW Training Fund (2018-2023) is funded by the Wellcome Trust, and aims to support Malawian based candidates. We are offering scholarships for the following:

  • Pre-MSc interns and Pre-PhD interns who show early potential to develop into independent researchers over time. Who, with senior support and mentorship, will be able to develop competitive international MSc training fellowship applications within the period of their internship.
  • Pre-PhD interns (MSc degree holders) who show early potential to develop into independent researchers over time. Who, with senior support and mentorship, will be able to develop competitive international PhD training fellowship applications within the period of their internship.
  • PhD students looking for top-up funds – to support current PhD registered candidates at MLW and COM (or upcoming candidates who have secured their PhD stipend and tuition funding) to help maximize their PhD experience and output.

Awarded budgets will range from £10,000- £14,000 for Pre-MSc interns and £12,000 – £20,000 for Pre-PhD interns per person. These funds include a monthly stipend plus eligible research costs, such as research consumables or relevant personal development activities including short courses and travel for Pre-MSc and PrePhD interns. PhD top up funding can be requested up to £20,000 towards project funding (but not for PhD stipend and tuition fees).

Applications need to include:

  1. An application letter detailing your suitability for the scholarship, motivation and career ambition
  2. A letter of support from a potential (co-)supervisor with a proven research track record in the applicant’s chosen research thematic area.
  3. A detailed CV, include information on academic performance and achievements to date, including any awards and personal distinctions, research grants and/or fellowship funding received, and any relevant outputs, including publications and presentations.
  4. The research group you would like to work with and why. A letter of support from the research group leader will be an added advantage.
  5. Photocopied certificates and transcripts f. A 2-page outline research concept and internship plan with a budget. (Including any other existing funding sources that may contribute to internship).

Applications will be assessed on the following: academic performance and potential of the candidate, quality of the proposed research, supervisory team and training environment, alignment of the research to MLW-CoM research areas and proposed career track and planned next training level, application presentation (including budget) and interview performance. Applications will need to show how the scholarship will help the candidate develop a competitive MSc or PhD degree training application or how it will help the candidate maximizes the output from their ongoing PhD.

Shortlisted candidates will be given one month to develop, under the supervision of his/her proposed supervisors, a 2-page internship plan before being interviewed by a panel of senior scientists for the final selection of successful candidates. Information on research groups / themes can be found on the aforementioned websites.

For any other questions and clarifications, please contact Training Coordinator on training@mlw.mw OR rsctrainingcoordination@medcol.mw An information session for applicants and supervisors will be held on 12 March 2020 at MLW in the Nyika room from 4:00 to 5:00pm. All those interested should confirm attendance through training@mlw.mw. Please send applications to: training@mlw.mw) and CC rsctrainingcoordination@medcol.mw. The closing date for applications is 24th March, 2020

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